University of Idaho VandalWeb

You are receiving this communication because you are enrolled in the "spread pay" payroll option for the current year (FY2024) and are required to renew your election for FY2025. We have an online election process for you to make your selection. You can login to VandalWeb, select the Employee tab, Payroll menu, and then click on the Spread Pay Employee Election option. You can also login to MyUI, select the hamburger icon in the top left corner and select "Employee" from the menu. This will take you to the Employee landing page where you can access the "Administrative Tasks" card and then select "Spread Pay Employee Elections Faculty" to make your election.

If you wish to remain on the "spread pay" option for FY2025, you must complete the online election by May 11, 2024. If you do not complete your election form by May 11th, you will be defaulted to the "standard pay" option for FY2025.

The online election process will provide the option for "spread pay" or "standard pay", so even if you intend to move to standard pay, we recommend that you make an election through the online site. This will prevent you from receiving email reminders to make an election.

If you want to move to standard pay effective FY2025: Sign into the online election via VandalWeb or MyUI and elect "Standard Pay" by May 11, 2024. You will receive your FY2025 salary over the term of your contract, which is less than 12 months in duration.

If you are currently on spread pay and want to remain on spread pay for FY2025: Sign into the online election via VandalWeb or MyUI and elect "Spread Pay" by May 11, 2024. You will keep your current payroll option and receive your FY2025 salary spread evenly (bi-weekly) over 12 months. This election will be required annually to keep "spread pay".

IMPORTANT
If you do nothing, in accordance with IRS Code, your payroll option will default to standard pay for FY2025. We want to ensure that nobody defaults to standard pay unintentionally, so we will make every effort possible to contact those who do not respond by the deadline.

More information about these two payroll options - standard pay versus spread pay - is available on the Budget Office website. Please see the Spread Pay FAQ document. In addition, you may send questions to spreadpay@uidaho.edu.

Welcome to the University of Idaho.

As a classified employee you have choices for how you prefer to handle any overtime you may earn during your employment. UI policy allows you to choose between being paid for overtime in your regular paycheck or have your overtime hours banked for later use as time off.

A window of 30 days has been opened for you in the UI portal, VandalWeb, for you to go to and make your election. You can click on the VandalWeb link above to make your election now or login into VandalWeb at a later date to make your election. Once logged in please go to the Employee Menu and then look under Payroll for the election form. You will have until #WIN_CLOSE# to complete this election.

The UI policy, Faculty Staff Handbook (FSH) section 3460 outlines the details of the UI overtime policy. In summary the details for how you want to receive your overtime is as follows.

1. You may work overtime with permission from your supervisor.
2. Each year, and when initially hired, you have the opportunity to make an election to be paid for overtime worked or have it applied to a compensatory time bank. This election is irrevocable and will last until the next election period.
3. If you elect to receive payment for overtime you will receive that payment in the paycheck for the payroll period the overtime was earned.
4. If you elect to bank overtime, your bank will reflect the increase in banked hours when the payroll for that period is processed.
5. Banked hours may only bu used for time off with supervisor approval. You cannot request payment of banked hours unless you leave employment of UI or move to a position that is not eligible for overtime.
6. In November of each year, end of payroll 25, all overtime banks will be evaluated. If your bank is over 80 hours at this measurement date you will receive payment for the hours over this maximum carry forward limit in your next paycheck, payroll 26.

Please note that if you choose to not complete the open enrollment form during this allotted window of opportunity, the policy states that your election will conform to the default election identified in this policy. The default election is to receive all earned overtime in your paycheck as part of the normal payroll process.

If you have any questions about your elections or the process please read FSH 3460. If additional questions arise please contact the Payroll Office at payroll@uidaho.edu.

As a classified employee you have choices for how you prefer to handle any overtime you may earn during your employment. UI policy allows you to make an annual election to choose between being paid for overtime in your regular paycheck or have your overtime hours banked for later use as time off.

A window has been opened for you in VandalWeb from #WIN_OPEN# - #WIN_CLOSE# for you to go to and make your election. Once logged in please go to the Employees tab and then look under the Payroll menu for the election form.

The UI policy, Faculty Staff Handbook (FSH) section 3460 outlines the details of the UI overtime policy. In summary the details for how you want to receive your overtime is as follows:

1. You may work overtime with permission from your supervisor.
2. Each year, and when initially hired, you have the opportunity to make an election to be paid for overtime worked or have it applied to a compensatory time bank. This election is irrevocable and will last until the next election period.
3. If you elect to receive a payment for overtime you will receive that payment in the paycheck for the payroll period the overtime was earned.
4. If you elect to bank your overtime, your bank will reflect the increase in banked hours when the payroll for that period is processed.
5. Banked hours may only be used for time off with supervisor approval. You cannot request payment of banked hours unless you leave employment of UI or move to a position that is not eligible for overtime.
6. In November of each year, end of payroll 25, all overtime banks will be evaluated. If your bank is over 80 hours at this measurement date you will receive payment for the hours over this maximum carry forward limit in your next paycheck, payroll 26.

Please note that if you choose to not complete the open enrollment from during this allotted window of opportunity, the policy states that your election will conform to the default election identified in this policy. The default election is to receive all earned overtime in your paycheck as part of the normal payroll process.

If you have any questions about your elections or the process please read FSH 3460. If additional questions arise please contact the Payroll Office at payroll@uidaho.edu.